January 2026 Newsletter: Workload by user group

We're excited about 2026. We've got a lot in the works—new features, new resources, and some improvements we've been wanting to ship for a while. More on that soon. For now, here's what's worth your time this month.

What's New

You can now see workload by user group—not just by person.

If you've ever clicked through 30 individual calendars trying to figure out if IT can take on a project next month, first of all, we're sorry. Second: this is for you.

New report: Workload by User Group.

→ One row per team. Hours already totaled.

→ Check when a group actually has 40 hours free.

→ Plan the project based on reality - not optimism.

Same workload view. Just rolled up by department. Less clicking. More clarity.

The Rule

Plan the work before you promise the date.

Before you tell anyone "two weeks," check who's doing the work and when they're free.

Deadlines don't miss themselves. Overloaded people do.

What's Working

How Mississippi State stopped drowning in file versions

Five teams. Five inboxes. Five versions of the same file. Nobody knows which one is current. Sound familiar?

"Before, you'd have five people with five different versions of a file in five inboxes. Now, it's all in one place."

[Read the full story → 4 min read] — How they centralized five teams and cut the "which version is this?" chaos.

Worth 5 Minutes

[How to Manage Team Workload When Everyone's Maxed Out → 5 min read]

What to do when everyone's already slammed and "just work harder" isn't a strategy. Breaks down how teams rebalance without burning people out.