August 2025 Newsletter: Templates, External Markups & More

August is a big month at Workzone. We just launched two features that are not only unique to Workzone but first in the industry: (1) a library of 500+ industry-specific project templates and (2) external markups - unlimited markups & approvals even for those without a Workzone login (yes, you read that right!)

We are also giving your workflows a serious upgrade. From Kanban and dependency enhancements to smarter expense tracking, you’ll find new ways to streamline work and stay in control. 

Plus, don’t miss this month’s pro tip, our spotlight on the Google Drive integration, and a behind-the-scenes look at how Governors State University keeps creative chaos under control with Workzone.

Let’s dive in.

What if Workzone could understand your industry and department, and recommend pre-scoped project plans for you to get started with a new initiative at the click of a button? Think, enrollment, marketing, or advancement teams at a higher education institution. Well, now it does!

Announcing our brand-new library of over 500 professionally scoped templates built to empower your team right from the start. 

Developed with insights from two decades of working with industry leaders across higher education, nonprofits, healthcare, manufacturing, agencies, and beyond,, these templates cover projects spanning marketing, operations, PMO, IT, to departments specific to a certain industry.

How to access: Add Project → Use pre-built Workzone templates

Each template is fully pre-scoped with milestones, tasks, dependencies, and duration at the task level. Say hello to faster project setups, consistent results, and more time to focus on what truly matters.

External Markups for Approvals (Now Live for Enterprise!)

No logins. No hassle. Just clean, clear feedback.

External reviewers (those without a Workzone login) can now mark up PDFs, images, and videos directly in the approval view. All comments sync back to your team automatically, keeping everything streamlined and in one place.

It’s the full markup experience for anyone outside your org, so you can move faster, cut confusion, and get to yes quicker. Here’s the kicker: unlimited markups, unlimited external reviewers, unlimited approvals, to supercharge collaboration across teams and organizations.

 Kanban Enhancements

Edit Tasks Faster Without Leaving Your Views

We’ve made the Kanban view even more powerful. You can now update task fields like assigning a responsible party directly from the task tray without switching views. These inline updates are also available in Task List and Gantt views, giving you quick control no matter how you work.

Easily View Lead and Lag Times on Dependencies

We’re improving how dependencies are displayed by showing lead and lag values directly in the numbered dependency column. If you're using number format for dependencies, you'll now get a clearer view of task timing—similar to what you’d expect in MS Project.

Track Expenses More Accurately with GL Codes

You can now create and apply GL codes to time entries, making your expense tracking more detailed and useful for finance teams that rely on accurate reporting.

 Pro Tip of the Month 

Master Deadlines with Smart Filters

Don’t just see your tasks—filter them by priority, due date, or team member. Focus your energy on what actually moves the needle.Because multitasking is just messing up faster.

 Integration Spotlight 

Workzone + Google Drive = One Source of Truth

Tired of chasing down the latest file version? With our Google Drive integration, you can link directly to files stored in Drive, keeping your documents current and your team on the same page.

Link it once. Update it in Drive. Access it anywhere in Workzone.

 Customer Success Story: Governor’s State University

Organized, On Time, and On Track: How Governors State University Powers Marketing with Workzone

At Governors State University, the marketing and communications team juggles everything from flyers and billboards to social media and mascot appearances. With high volume and constant change, they needed structure.

Enter Workzone.

Now, each department gets its own workspace, projects are grouped in folders for easy tracking, and collaboration is smoother than ever. Weekly meetings run off real-time data, and leadership questions get answered fast with built-in reporting.

• Smart structure – Dedicated workspaces and folders keep everything in its place
• Team clarity – Shared views replace messy email threads and back-and-forth
• Reliable support – “A ten out of ten, absolutely,” says Project Manager Corrie Lee

“It’s definitely worth the investment. It helps us stay on task, keep things moving, and make sure nothing falls through the cracks.”

— Corrie Lee, Project Manager, Governors State University

See How To Keep Creative Chaos Under Control

 Let’s Keep You Moving