Templates - Higher Education
Departments:
Academic Affairs & Faculty Support
Admissions & Enrollment Management
Academic Affairs & Faculty Support
| Name | Description and Estimated Duration (Days) |
|---|---|
| Academic Advising Program Development | This project designs and implements an improved academic advising model, supporting student success through proactive, personalized advising services. Estimated Duration: 57 working days |
| Academic Calendar Planning | This project develops and finalizes the academic calendar, including key dates for semesters, breaks, exams, and deadlines, ensuring alignment with institutional policies. Estimated Duration: 40 working days |
| Academic Catalog Revision Process | This project manages the annual or periodic revision of the academic catalog, ensuring accurate program descriptions, course listings, and policy updates across departments. Estimated Duration: 45 working days |
| Academic Continuity & Emergency Planning | This project develops contingency plans for maintaining academic operations during disruptions such as natural disasters, pandemics, or system outages. Estimated Duration: 52 working days |
| Academic Policy Review & Revision | This project updates academic policies (e.g., grading, academic integrity) to ensure alignment with institutional values, legal requirements, and best practices. Estimated Duration: 45 working days |
| Academic Program Proposal & Approval Process | This project involves creating, reviewing, and obtaining approval for new academic programs (degree, certificate, or concentration). It includes feasibility analysis, stakeholder engagement, proposal drafting, and navigating the governance process for approvals. Estimated Duration: 65 working days |
| Academic Program Review (Periodic Evaluation) | This project conducts a formal review of academic programs (typically every 5-7 years), assessing enrollment, outcomes, and relevance, with recommendations for improvement. Estimated Duration: 65 working days |
| Academic Support Services Program Evaluation | This project evaluates the effectiveness of academic support services such as tutoring, writing centers, and learning labs, with the goal of improving student success outcomes. Estimated Duration: 45 working days |
| Accreditation Preparation & Reporting | This project supports academic units in preparing for institutional or program-level accreditation reviews. It involves compiling data, drafting self-study reports, engaging stakeholders, and facilitating site visits. Estimated Duration: 100 working days |
| Assessment of Student Learning Outcomes (SLOs) | This project develops and implements processes for assessing student learning outcomes, collecting and analyzing data, and informing program improvements. Estimated Total Duration: 55 working days |
| Capstone & Thesis Project Management | This project establishes a structured process for supporting students through their capstone or thesis projects, ensuring clear timelines, deliverables, and faculty guidance. Estimated Duration: 65 working days |
| Course Scheduling & Timetable Development | This project involves building the academic timetable for upcoming terms, including course offerings, room assignments, and faculty scheduling. It ensures efficient use of institutional resources and maximizes student access to courses. Estimated Duration: 35 working days |
| Curriculum Development & Revision | This project involves reviewing, updating, and developing academic curriculum to ensure alignment with institutional goals, accreditation requirements, and industry standards. It includes stakeholder engagement, curriculum design, internal reviews, approvals, and implementation planning. The objective is to ensure that students receive a high-quality education that meets learning outcomes and workforce demands. Estimated Duration: 70 working days |
| Curriculum Mapping & Alignment | This project involves mapping courses to program-level learning outcomes, identifying gaps, and aligning curriculum to ensure coherence across programs. The goal is to support continuous improvement and accreditation readiness. Estimated Duration: 45 working days |
| Digital Learning Strategy Development | This project creates a comprehensive strategy for digital learning, including goals for online/hybrid offerings, faculty training, and technology tools. Estimated Duration: 55 working days |
| Faculty Awards & Recognition Program | This project establishes and administers a program to recognize faculty achievements through annual awards, supporting morale and retention. Estimated Duration: 37 working days |
| Faculty Mentoring Program Development | This project designs and implements a structured mentoring program for new and early-career faculty, supporting professional growth, retention, and academic success. Estimated Duration: 38 working days |
| Faculty Professional Development Program | Description: This project establishes and executes a program to support faculty in pedagogical skills, research capabilities, and professional growth through workshops, resources, and networking opportunities. Estimated Duration: 45 working days |
| Faculty Promotion & Tenure Review Process | This project manages the annual cycle for faculty promotion, tenure, and reappointment reviews, including dossier preparation, committee evaluations, and final approvals. Estimated Duration: 95 working days |
| Faculty Recruitment & Onboarding | This project covers the end-to-end process of hiring and onboarding new faculty members, from posting positions to final onboarding and orientation activities. Estimated Duration: 57 working days |
| Faculty Workload Planning & Management | This project establishes equitable workload models for faculty across teaching, research, and service responsibilities, ensuring transparency and alignment with institutional goals. Estimated Duration: 50 working days |
| General Education Program Redesign | This project updates the institution's General Education (Gen Ed) curriculum to better align with institutional mission, student needs, and industry trends. It often involves cross-departmental collaboration and governance approval. Estimated Duration: 100 working days |
| Interdisciplinary Program Development | This project designs new academic programs that integrate content across departments, fostering collaboration and innovation to meet emerging industry and student interests. Estimated Duration: 80 working days |
| Micro-credentials & Certificate Program Development | This project develops stackable credentials and certificates aligned with workforce needs, enhancing student employability and lifelong learning opportunities. Estimated Duration: 65 working days |
| New Faculty Orientation Program Design | This project designs a formal orientation program for new faculty, fostering engagement, community, and institutional knowledge. Estimated Duration: 40 working days |
Admissions & Enrollment Management
| Name | Description and Estimated Duration (Days) |
|---|---|
| Admissions Application Cycle Management | This project oversees the entire admissions application cycle, ensuring timely application intake, review processes, decisions, and communication with prospective students. Total Duration: 65-75 working days |
| Admissions Communications Calendar | This project develops a comprehensive calendar for all admissions communications, ensuring timely and coordinated messaging across channels. Total Duration: 35-45 working days |
| Admissions CRM Implementation | This project sets up and customizes a CRM system to manage prospective student data, communication workflows, and reporting for admissions. Total Duration: 75-90 working days |
| Admissions Staff Training & Development Program | This project builds a structured onboarding and professional development program for admissions staff, supporting consistency, skill development, and team effectiveness. Total Duration: 45-60 working days |
| Admitted Student Welcome Campaign | This project creates a multi-channel campaign to welcome admitted students and build excitement for enrollment. Total Duration: 40-50 working days |
| Application Fee Waiver Campaign | This project promotes fee waivers to reduce financial barriers for prospective students, including outreach, eligibility criteria, and tracking. Total Duration: 40-50 working days |
| Application Review Process Improvement | This project refines the admissions application review process for greater efficiency, equity, and transparency. Total Duration: 45-60 working days |
| Athletics Recruitment Coordination | This project establishes processes and communications for recruiting student-athletes, ensuring collaboration between admissions and athletics staff. Total Duration: 45-60 working days |
| Counselor & Partner School Engagement Strategy | This project builds a structured engagement plan for high school counselors and partner institutions to strengthen pipelines and referrals. Total Duration: 45-60 working days |
| Deferral & Gap Year Process Management | This project establishes policies and processes for managing deferral requests and supporting students planning a gap year. Total Duration: 40-55 working days |
| Diversity, Equity, & Inclusion (DEI) Recruitment Strategy | This project develops a targeted strategy to increase applications and enrollment from underrepresented student groups, fostering a more diverse and inclusive campus. Total Duration: 50-65 working days |
| Early Admission Program Rollout | This project establishes and launches an Early Admission program to attract high-achieving students, offering an earlier application process and admission decisions. Total Duration: 50-65 working days |
| Enrollment Data Dashboard Development | This project designs an interactive dashboard for tracking admissions metrics and enrollment trends, supporting data-driven decisions. Total Duration: 50-65 working days |
| Enrollment Yield Campaign Strategy | This project designs and executes a campaign to convert admitted students into enrolled students using targeted communications, events, and personalized outreach. Total Duration: 60-70 working days |
| Graduate Admissions Process Development | This project establishes workflows and communications tailored for graduate admissions, ensuring alignment with graduate program requirements and standards. Total Duration: 50-65 working days |
| International Student Recruitment Strategy | This project outlines a comprehensive approach to recruiting international students, including partnerships, marketing, and application support tailored to global audiences. Total Duration: 60-75 working days |
| Open House & Campus Tour Planning | This project manages the planning and execution of an Open House or campus tours for prospective students and families. It ensures a seamless, engaging, and informative experience that showcases the institution's strengths and encourages applications. Total Duration: 55-65 working days Setting the date for the "Conduct event (sessions, tours, panels)" task triggers the start of the entire workflow - this is the anchor point that puts everything in motion. |
| Parent & Family Communications Program | This project establishes a communication strategy targeting prospective student families, providing support, resources, and engagement opportunities. Total Duration: 45-55 working days |
| Re-Engagement Campaign for Incomplete Applicants | This project targets students who started but did not submit applications, using personalized outreach to encourage completion. Total Duration: 35-45 working days |
| Scholarship & Financial Aid Communications Strategy | This project builds a communication plan to promote scholarships and financial aid opportunities, improving access and enrollment. Total Duration: 40-55 working days |
| Test-Optional Policy Implementation | This project manages the rollout of a test-optional admissions policy, including updates to systems, communications, and staff training to ensure clarity and accessibility for applicants. Total Duration: 45-60 working days |
| Transfer Student Outreach & Recruitment | This project develops targeted strategies to attract, engage, and convert transfer students, focusing on partnerships, communications, and application support. Total Duration: 55-65 working days |
| Virtual Campus Experience Development | This project builds an interactive virtual experience for prospective students, showcasing campus facilities, programs, and student life. Total Duration: 55-70 working days |
| Waitlist Management Strategy | This project develops a plan for engaging waitlisted students and managing conversions to enrolled students effectively. Total Duration: 40-55 working days |
Advancement/Fundraising
| Advancement Communications Strategy | This project creates a comprehensive communications plan aligning Advancement messaging across appeals, stewardship, alumni engagement, and campaigns, ensuring consistency and impact. Estimated Duration: 56 working days |
| Advancement Strategic Plan Development | This project creates a multi-year Advancement Strategic Plan aligned with institutional priorities and fundraising goals. Estimated Duration: 62 working days |
| Advancement Systems Audit & Optimization | This project audits existing Advancement systems (CRM, email, reporting) and implements process improvements for efficiency, accuracy, and scalability. Estimated Duration: 60 working days |
| Alumni Engagement Strategy | This project develops a comprehensive alumni engagement plan to foster lifelong relationships through events, communications, and volunteer opportunities. Estimated Duration: 52 working days |
| Annual Giving Program Development | This project creates a structured annual giving program, including appeals, donor segmentation, campaign calendars, and stewardship strategies. Estimated Duration: 65 working days |
| Capital Campaign Planning & Execution | This project manages a large-scale, multi-year fundraising initiative aligned with institutional priorities, including goal setting, case development, prospect cultivation, and public launch. Estimated Duration: 130 working days |
| Case for Support Development | This project creates a compelling Case for Support document to articulate the institution's funding priorities and inspire donor investment. Estimated Duration: 55 working days |
| Corporate & Foundation Relations Strategy | This project develops strategies for cultivating corporate partnerships and securing foundation grants aligned with institutional priorities. Estimated Duration: 57 working days |
| Data Privacy & Compliance in Advancement | This project develops policies and procedures to ensure Advancement practices comply with data privacy laws (e.g., FERPA, GDPR, CCPA) and ethical standards. Estimated Duration: 55 working days |
| Digital Fundraising & Crowdfunding Program | This project builds a digital giving program, including platform selection, campaign guidelines, and support resources for micro-giving and peer-to-peer fundraising. Estimated Duration: 50 working days |
| Donor Acknowledgment Workflow Automation | This project automates the process of gift acknowledgments, tax receipts, and thank-you communications using CRM workflows, ensuring accuracy and timeliness. Estimated Duration: 50 working days |
| Donor Database (CRM) Implementation or Optimization | This project selects, implements, or refines a CRM system to manage donor data, gift processing, and engagement tracking for Advancement. Estimated Duration: 15 working days |
| Donor Impact Reporting Program | This project develops a system for creating and distributing annual or campaign-specific impact reports to demonstrate how gifts make a difference. Estimated Duration: 55 working days |
| Donor Pipeline Diversity, Equity, & Inclusion (DEI) Strategy | This project builds a strategy to engage underrepresented donors, increase pipeline diversity, and foster equitable fundraising practices. Estimated Duration: 55 working days |
| Donor Stewardship & Recognition Program | This project builds a structured plan for thanking, recognizing, and engaging donors through personalized communications and events. Estimated Duration: 55 working days |
| Donor Wall or Recognition Installation Project | This project plans and installs a physical or digital donor recognition display, aligning with the institution's stewardship strategy and branding. Estimated Duration: 52 working days |
| Faculty & Staff Giving Campaign | This project plans and executes an internal giving campaign to engage faculty and staff in supporting the institution's mission. Estimated Duration: 50 working days |
| Fundraising Event Planning & Execution | This project plans and delivers fundraising events, including galas, donor recognition dinners, and campaign-specific events, to engage and steward supporters. Estimated Duration: 55 working days |
| Fundraising Staff Professional Development Program | This project creates a structured program to develop Advancement staff skills in fundraising best practices, relationship management, and sector trends. Estimated Duration: 52 working days |
| Giving Day Campaign Planning | Description: This project designs and executes a Giving Day (24-hour or multi-day campaign) to engage the community and drive widespread donor participation. Estimated Duration: 55 working days |
| Major Donor Pipeline Management | This project builds and manages a structured pipeline for major gift prospects, from identification through stewardship. Estimated Duration: 80 working days |
| Naming Opportunities & Gift Policy Development (Granular Version) | This project establishes clear policies and processes for naming rights, minimum gift thresholds, and donor recognition standards, ensuring alignment with institutional values and legal compliance. Estimated Duration: 50 working days |
| Peer-to-Peer Fundraising Campaign Development | This project builds a program to empower volunteers (alumni, students, parents) to fundraise within their networks for institutional priorities. Estimated Duration: 55 working days |
| Planned Giving Program Development | This project creates a formal planned giving program, including policies, marketing materials, and donor outreach strategies to promote bequests and legacy gifts. Estimated Duration: 60 working days |
| Prospect Research & Portfolio Management | This project builds systems for identifying, researching, and managing major donor prospects, supporting pipeline development and gift officer effectiveness. Estimated Duration: 55 working days |
Alumni Relations
| Name | Description and Estimated Duration (Days) |
|---|---|
| Alumni Advocacy & Legislative Engagement Program | This project organizes and supports alumni in advocating for the institution with policymakers, especially for public funding and legislative priorities. Estimated Duration: 14 working days |
| Alumni Affinity Group Development | This project establishes and supports identity-based and interest-based alumni affinity groups, fostering deeper community connections. Estimated Duration: 14 working days |
| Alumni Awards & Recognition Program | This project creates a program to identify, select, and recognize outstanding alumni through formal awards and recognition activities. Estimated Duration: 18 working days |
| Alumni Benefits & Services Program | This project promotes and manages alumni benefits such as discounts, lifelong learning access, career services, and special offers. Estimated Duration: 18 working days |
| Alumni Career Services Partnership Program | This project builds partnerships between Alumni Relations and Career Services to provide career resources, coaching, and networking opportunities to alumni. Estimated Duration: 18 working days |
| Alumni Chapter Leader Toolkit & Training Program | This project develops a standardized onboarding, training, and support program for alumni chapter leaders. Estimated Duration: 18 working days |
| Alumni Chapter or Regional Club Program | This project builds and supports alumni chapters and regional clubs, providing tools, programming, and staff support. Estimated Duration: 20 working days |
| Alumni Class Reunion Program | This project coordinates class-based reunions, including planning, communications, registration, and post-event engagement. Estimated Duration: 15 working days |
| Alumni Communications Calendar & Content Development | This project builds an annual alumni communications calendar and produces content to drive engagement across channels. Estimated Duration: 17 working days |
| Alumni Content Strategy & Storytelling Initiative | This project develops a comprehensive alumni storytelling program, producing content for web, social, print, and video to strengthen community pride. Estimated Duration: 55-70 working days |
| Alumni Data Integrity & CRM Improvement Project | This project improves the quality, accuracy, and usability of alumni data within CRM systems. Estimated Duration: 18 working days |
| Alumni Digital Community Platform Launch | This project selects and implements an online platform to foster alumni networking and engagement. Estimated Duration: 19 working days |
| Alumni Diversity, Equity, & Inclusion (DEI) Engagement Strategy | This project develops a comprehensive strategy to foster inclusive alumni engagement and support identity-based affinity groups. Total Duration: 55-70 working days |
| Alumni Engagement Strategy & Plan Development | This project creates a comprehensive plan to guide alumni engagement activities, priorities, and goals across a defined period (typically 1-3 years). Estimated Duration: 17 working days |
| Alumni Events Planning & Execution | This project plans and delivers alumni events (reunions, regional events, networking mixers), supporting community engagement and institutional pride. Estimated Duration: 17 working days |
| Alumni Giving Pipeline Development | This project builds a strategy to guide alumni from engagement to annual giving, leadership giving, and major giving in collaboration with Advancement. Estimated Duration: 19 working days |
| Alumni Marketplace or Business Directory | This project launches a platform where alumni can list and promote their businesses, strengthening the alumni network and supporting alumni-owned enterprises. Total Duration: 55-70 working days |
| Alumni Mentorship Program | This project establishes a structured program connecting alumni mentors with students and/or fellow alumni for career development and community building. Estimated Duration: 17 working days |
| Alumni Social Media Strategy & Engagement Plan | This project develops a targeted social media strategy to engage alumni across platforms, drive community interaction, and promote institutional priorities. Total Duration: 50-65 working days |
| Alumni Survey & Feedback Program | This project designs and delivers periodic alumni surveys to gather feedback on engagement preferences, communication effectiveness, and program impact. Estimated Duration: 16 working days |
| Alumni Travel & Lifelong Learning Program | This project develops offerings for alumni travel experiences and lifelong learning opportunities. Estimated Duration: 19 working days |
| Alumni Volunteer Program Development | This project builds structured opportunities for alumni volunteer engagement, including admissions ambassadors, career mentors, and event volunteers. Estimated Duration: 18 working days |
| Global Alumni Ambassador Program | This project recruits and supports alumni serving as institutional ambassadors in key global markets, supporting recruitment, advancement, and community building. Estimated Duration: 16 working days |
| Parent & Family Engagement Program | This project builds a targeted program to engage parents and families of alumni and students, fostering their connection to the institution and the alumni community. Total Duration: 50-65 working days |
| Young Alumni Engagement Program | This project creates targeted programming and communications for young alumni (typically 0-10 years out), fostering lifelong engagement. Estimated Duration: 18 working days |
IT & Systems
| Name | Description and Estimated Duration (Days) |
|---|---|
| Accessibility Audit & Remediation | This project assesses digital assets for accessibility compliance (WCAG/ADA) and remediates issues to improve usability for all users. Estimated Duration: 58 working days |
| Accessibility Training Program for IT Staff | This project develops and delivers training to IT staff on digital accessibility best practices and compliance requirements. Estimated Duration: 52 working days |
| Classroom & AV Technology Support Program | This project establishes a proactive maintenance and support framework for classroom and AV technology, ensuring reliability for teaching and events. Estimated Duration: 15 working days |
| Classroom of the Future Pilot Project | This project pilots emerging EdTech tools (e.g., AR/VR, hybrid learning tech) in a select classroom to evaluate effectiveness and scalability. Estimated Duration: 56 working days |
| Cloud Services Usage & Cost Optimization | This project monitors and optimizes cloud service usage (e.g., AWS, Azure) to control costs, improve efficiency, and ensure compliance. Estimated Duration: 22 working days |
| CRM Implementation & SIS Integration | This project implements a new CRM platform and integrates it with the Student Information System (SIS) to streamline data management and user experience. Estimated Duration: 24 working days |
| Cybersecurity Incident Response Readiness | This project develops and tests processes for responding to cybersecurity incidents, ensuring institutional resilience. Estimated Duration: 18 working days |
| Data Governance & Privacy Compliance Program | This project establishes data management standards, privacy policies, and compliance processes aligned with FERPA, GDPR, and CCPA. Estimated Duration: 20 working days |
| Digital Transformation Roadmap Development | This project creates a multi-year plan aligning IT investments, projects, and processes with the institution's strategic goals. Estimated Duration: 60 working days |
| Disaster Recovery & Business Continuity Planning | This project establishes recovery processes and continuity plans for IT systems and services in the event of disasters or disruptions. Estimated Duration: 60 working days |
| Emerging Technology Exploration Framework | This project establishes a structured approach to researching, evaluating, and piloting emerging technologies (e.g., AI, VR, blockchain) for potential campus applications. Estimated Duration: 60 working days |
| Endpoint Device Management Program | This project establishes policies and systems for managing laptops, desktops, and classroom devices, ensuring security, compliance, and lifecycle management. Estimated Duration: 18 working days |
| Endpoint Encryption Program | This project ensures all institutional devices are encrypted to protect sensitive data and reduce risk of breaches. Estimated Duration: 55 working days |
| Helpdesk Ticket Triage & Escalation Process | This project streamlines helpdesk workflows by standardizing ticket categorization, prioritization, and escalation procedures. Estimated Duration: 55 working days |
| IT Asset Lifecycle Management Program | This project establishes processes for tracking, maintaining, and retiring IT hardware and software assets, ensuring compliance, cost control, and sustainability. Estimated Duration: 55 working days |
| IT Onboarding Program for New Staff & Faculty | This project standardizes technology onboarding for new hires, ensuring access to tools, systems, and support from day one. Estimated Duration: 55 working days |
| IT Policy Review & Documentation Project_ | This project updates and consolidates IT policies to ensure clarity, compliance, and accessibility for all users. Total Duration: 55-70 working days |
| IT Satisfaction Survey & Feedback Process | This project designs and implements a recurring survey to gather feedback on IT services, driving continuous improvement. Estimated Duration: 50 working days |
| IT Service Catalog Development | This project creates a comprehensive, user-friendly catalog of IT services, enabling transparency and efficient support. Estimated Duration: 55 working days |
| IT Service Desk Optimization & Knowledge Base | This project improves IT service delivery by optimizing ticketing processes, updating workflows, and building a comprehensive self-service knowledge base. Total Duration: 55-70 working days |
| IT Sustainability & Green IT Initiative | This project develops strategies to reduce IT's environmental impact through energy efficiency, e-waste reduction, and sustainable practices. Estimated Duration: 55 working days |
| Learning Management System (LMS) Upgrade or Migration | This project transitions the institution to a new or upgraded LMS (e.g., Canvas, Blackboard), ensuring minimal disruption for students and faculty. Estimated Duration: 15 working days |
| Mobile App Development & Optimization Framework | This project establishes a process for developing and maintaining campus mobile apps, improving accessibility, usability, and user engagement. Estimated Duration: 55 working days |
| Multi-Factor Authentication (MFA) Rollout & Support | This project deploys MFA across users and systems, enhancing security while providing training and support resources. Estimated Duration: 55 working days |
| Network Security Patching & Maintenance Program | This project establishes a structured schedule and process for regularly applying security patches, minimizing vulnerabilities across systems. Estimated Duration: 15 working days |
| Print & Peripheral Management Program | This project standardizes and optimizes the management of printers, scanners, and other peripherals across campus. Total Duration: 50-65 working days |
| Software License & Vendor Management Framework | This project establishes processes for evaluating, purchasing, tracking, and renewing software licenses and managing vendor relationships. Estimated Duration: 18 working days |
| Software Update & Patch Compliance Monitoring | This project builds a system for tracking and enforcing software update and patch compliance across all devices. Estimated Duration: 55 working days |
| User Access & Identity Management Program | This project establishes streamlined processes for user onboarding, access requests, and account deactivation across institutional systems. Estimated Duration: 17 working days |
| Wi-Fi Network Optimization & Expansion | This project improves campus wireless performance through site surveys, hardware upgrades, and access point configuration. Estimated Duration: 18 working days |
Marketing
| Name | Description and Estimated Duration (Days) |
|---|---|
| Adult Learner Engagement Campaign | Develop a campaign targeting adult learners seeking continuing education, emphasizing flexibility, affordability, and career advancement. Estimated duration: 25 working days |
| Alumni Engagement Initiative | Strengthen relationships with alumni through targeted communications, events, and engagement strategies. Estimated Duration: 35 working days |
| Alumni Success Stories Series | Feature inspiring alumni stories across channels to strengthen alumni relations, enhance brand perception, and engage prospective students. Estimated Duration: 8 working days |
| Annual Giving Campaign (HigherEd) | Plan and execute an annual giving campaign to engage alumni, parents, faculty, and friends, driving donations to support institutional priorities. Estimated Duration: 40 working days |
| Athletics Program Marketing | Promote the university's athletics programs, increasing awareness, attendance, and engagement among students, alumni, and the broader community. Estimated Total Duration: 40 working days |
| Brand Guidelines Development | Create a comprehensive brand guidelines document detailing visual identity, messaging, usage rules, and examples to ensure brand consistency across the institution. Estimated Duration: 35 working days |
| Brand Perception Study | Conduct a study to understand how key audiences perceive the university's brand, informing future marketing strategies. Duration: 40 working days. |
| Campus Signage and Wayfinding Project | Update or create new campus signage and wayfinding systems to improve navigation, reflect branding, and enhance visitor experience. Estimated Duration: 47 working days |
| Campus Tour Experience Enhancement | Improve the campus tour experience--both in-person and virtual--to better engage prospective students and families. This project includes revising tour scripts, updating materials, and training guides. Duration: 25 working days. |
| Capital Campaign Communications | Develop and implement a communications strategy to support a multi-year capital campaign, focusing on major gifts, milestones, and campaign impact stories. Estimated Duration: 50 working days |
| Class Reunion Event Planning | Plan and promote class reunion events to strengthen alumni connections and encourage engagement with the institution. Estimated Duration: 37 working days |
| Commencement Ceremony Promotion | Promote the university's commencement ceremony, ensuring graduates and families are informed and engaged through various channels. Estimated Duration: 35 working days |
| Community College Articulation Promotion | Promote pathways for community college students to transfer into the university, focusing on articulation agreements and support services. Duration: 25 working days. |
| Community Partnership Promotion | Promote collaborations with local organizations, businesses, and nonprofits through a multi-channel campaign. Estimated Duration: 35 working days |
| Competitive Analysis Report | Analyze peer institutions' marketing strategies, messaging, and campaigns to inform competitive positioning. Duration: 30 working days. |
| Content Marketing and Blogging | Create and publish regular blog content to engage audiences, improve SEO, and support institutional priorities. Duration: 30 working days (initial setup phase). |
| Crisis Communication Plan Development | Develop a comprehensive plan for effective communication during crises, covering protocols, templates, and stakeholder roles. Duration: 30 working days. |
| Diversity and Inclusion Campaign | Promote diversity, equity, and inclusion initiatives through storytelling, events, and awareness campaigns. Estimated Duration: 40 working days |
| Email Marketing Automation | Implement email automation workflows for prospective and current students, streamlining communications based on audience behavior and engagement. Duration: 35 working days. |
| Faculty and Staff Newsletter | Create and distribute a regular internal newsletter to keep faculty and staff informed about university news, events, and updates. Estimated Duration: 28 working days |
| Graduate Program Recruitment Strategy | Design and implement a targeted strategy to recruit graduate students, highlighting program strengths, faculty expertise, and career outcomes. Duration: 40-45 working days |
| Guest Lecture Series Promotion | Promote a series of guest lectures by distinguished speakers to enhance the university's academic offerings. Estimated Duration: 30 working days |
| Health and Wellness Awareness Campaign | Develop and promote a campaign to raise awareness of campus health and wellness resources and initiatives. Duration: 30 working days. |
| Homecoming Event Campaign | Promote the annual homecoming event, driving attendance and engagement through targeted outreach. Estimated Duration: 40 working days |
| International Student Recruitment Campaign | Plan and execute a campaign to attract international students, emphasizing visa support, campus resources, and global community. Estimated duration: 45-50 working days |
| Merchandise and Swag Design | Design a collection of branded merchandise (t-shirts, mugs, stationery, etc.) for recruitment, events, and giveaways. Duration: 25 working days. |
| Mobile App Development | Develop a mobile app to support student engagement, provide campus information, and enhance the user experience for prospective and current students. Duration: 60 working days. |
| Online Chatbot Implementation | Deploy a chatbot on the university website to assist prospective and current students with inquiries. Estimated Duration: 35 working days |
| Online Program Promotion | Develop a marketing strategy to promote online programs, focusing on flexibility, accessibility, and career outcomes. Duration: 42 working days. |
| Podcast Launch | Launch a podcast series featuring faculty, students, and alumni discussing topics relevant to the institution's mission. Duration: 40 working days. |
| Program-Specific Branding Campaigns | Develop unique branding for specific academic programs to support recruitment and build program identity within the university's overall brand. Estimated Duration: 40 working days |
| Prospective Student Survey Campaign | Design and launch a survey campaign to gather insights from prospective students, informing marketing strategies and program development. Estimated Duration: 30 working days |
| Research Symposium Marketing | Promote the university's research symposium, highlighting student and faculty research achievements. Estimated Duration: 35 working days |
| Scholarship Awareness Campaign | Develop and execute a multi-channel campaign to raise awareness of scholarship opportunities among prospective and current students, emphasizing application deadlines and eligibility. Estimated Duration: 45 working days |
| Search Engine Marketing (SEM) Campaigns | Plan and execute SEM campaigns to improve visibility in search engines, focusing on prospective students searching for specific programs or topics. Duration: 30 working days. |
| Social Media Analytics Review | Regularly monitor and analyze social media metrics to assess engagement and guide content strategy. Estimated Duration: 25 working days |
| Social Media Strategy Development | Develop a comprehensive social media strategy, including content pillars, audience engagement plans, posting schedules, and metrics tracking. Estimated Duration: 28 working days |
| Student Communication Platform Enhancement | Improve existing digital channels for communicating with current students (e.g., intranet, app, email, SMS), ensuring clarity, accessibility, and engagement. Estimated Duration: 40 working days |
| Student Orientation Marketing | Promote orientation events and resources to incoming students, ensuring strong engagement and a smooth transition. Duration: 35 working days. |
| Study Abroad Program Promotion | Promote the university's study abroad programs to encourage student participation, highlighting global learning opportunities, cultural exchange, and career benefits. Estimated Duration: 35 working days |
| Sustainability Campaign | Promote the university's sustainability initiatives through multi-channel content, engaging students, faculty, and the community. Estimated Duration: 35 working days |
| Transfer Student Outreach Initiative | Design a targeted campaign to attract transfer students from community colleges and other institutions, emphasizing program fit, credit transfer policies, and support services. Estimated duration: 20 working days. |
| Undergraduate Program Marketing Campaign | Develop and execute a comprehensive marketing campaign to promote undergraduate programs, aiming to increase awareness, inquiries, and applications. This project spans 45-50 working days and includes strategic planning, content development, campaign execution, and performance tracking. Estimated Duration: 45 working days |
| University Rebranding Initiative | Overhaul the institution's brand identity, including logo, visual elements, messaging, and brand guidelines, to reflect strategic goals and resonate with target audiences. Duration: 60 working days. |
| Video Marketing Series | Develop and launch a series of videos highlighting campus life, academic programs, student stories, and alumni success. The project covers scripting, production, editing, and distribution. Estimated Duration: 50 working days |
| Virtual Open House Events | Plan and execute virtual open house events for prospective students, featuring academic presentations, student panels, and live Q&A. Duration: 25 working days. |
| Virtual Reality Campus Tour | Create an immersive VR campus tour to showcase facilities, student life, and academic offerings for prospective students. Estimated Duration: 50 working days |
| Website Analytics and Reporting | Establish regular website analytics tracking and reporting to monitor performance and inform decisions. Estimated Duration: 25 working days |
| Website Redesign and Optimization | Revamp the university website for improved user experience, accessibility, SEO, and brand alignment. This project covers content audit, design, development, and launch. Estimated Duration: 60 working days |
PMO
| Name | Description and Estimated Duration (Days) |
|---|---|
| Academic Program Launch Planning | This project guides the structured development and launch of a new academic program (degree, certificate, or micro-credential). It ensures academic quality, cross-functional alignment, and operational readiness across curriculum, faculty, marketing, and systems. Estimated Duration: 123 working days |
| Accreditation & Compliance Preparation | This project ensures that the institution maintains its accreditation status by preparing necessary reports, gathering evidence, and coordinating stakeholder involvement. It includes compliance with academic standards, policies, and regulatory requirements. Estimated Duration: 100 working days |
| Campus Construction or Renovation Project Management | This project supports the successful planning, design, construction, and completion of a campus facility construction or major renovation project. It includes stakeholder coordination, budgeting, timeline management, and compliance with regulatory requirements. Estimated Duration: 225 working days |
| Capital Project Funding & Grant Management | This project manages funding applications, tracking, and reporting for large-scale capital projects, ensuring compliance with grantor requirements and institutional policies. Estimated Duration: 83 working days |
| Crisis Management & Business Continuity Planning | This project develops a crisis management and business continuity plan to ensure institutional resilience during disruptions, emergencies, or disasters. Estimated Duration: 90 working days |
| Data Governance & Reporting Framework Implementation | This project establishes institutional standards, policies, and processes for data governance, ensuring consistent, reliable, and secure data for decision-making. Estimated Duration: 90 working days |
| Diversity, Equity, Inclusion, and Belonging (DEIB) Strategic Plan | This project creates a DEIB strategic plan to foster a culture of equity, inclusion, and belonging through policy changes, programs, and accountability structures. Estimated Duration: 90 working days |
| ERP/Student Information System (SIS) Implementation | This project manages the selection, configuration, testing, and deployment of an ERP or SIS system to support student records, registration, financial aid, and academic management functions. Estimated Duration: 160 working days |
| Faculty Recruitment & Onboarding Process Design | This project standardizes and streamlines the recruitment and onboarding of faculty members, ensuring alignment with institutional goals, DEI best practices, and regulatory requirements. Estimated Duration: 85 working days |
| Grant Proposal Development & Submission Process | This project manages the end-to-end process of developing and submitting grant proposals, ensuring alignment with funding requirements, institutional priorities, and submission deadlines. Estimated Duration: 70 working days |
| Process Improvement & Change Management Initiative | This project improves institutional processes by identifying inefficiencies, mapping workflows, implementing improvements, and managing change across stakeholders. Estimated Duration: 100 working days |
| Risk Management Framework Development | This project builds a formal risk management framework to identify, assess, mitigate, and monitor risks across institutional projects, operations, and strategic priorities. Estimated Duration: 84 working days |
| Strategic Plan Development & Execution | This project creates and implements a multi-year strategic plan aligned with the institution's mission, vision, and goals. It engages stakeholders, sets priorities, and tracks progress toward institutional objectives. Estimated Duration: 125 working days |
| Sustainability & Environmental Stewardship Program | This project develops and launches a campus-wide sustainability program, aligning goals across operations, facilities, academics, and community engagement. Estimated Duration: 94 working days |
| Technology Upgrade or Digital Transformation Initiative | This project guides the selection, implementation, and rollout of new technologies or digital tools (e.g., CRM, LMS, collaboration platforms) to modernize operations and enhance services. Estimated Duration: 150 working days |
Student Affairs
| Name | Description and Estimated Duration (Days) |
|---|---|
| Accessible & Inclusive Event Planning Framework | This project develops guidelines and resources to ensure all campus events are accessible, inclusive, and welcoming to diverse student populations. Estimated Duration: 32 working days |
| Campus Events Planning & Management | This project coordinates large-scale campus events, such as Homecoming or Spring Fest, supporting engagement, school spirit, and community-building. Estimated Duration: 42 working days |
| Campus Safety & Wellness Campaign | This project launches a multi-channel campaign to raise awareness on safety topics, including sexual assault prevention, substance use, and personal well-being. Estimated Duration: 40 working days |
| Career Readiness & Professional Development Series | This project designs and delivers a series of workshops and events to help students build career skills, explore job opportunities, and connect with employers. Estimated Duration: 54 working days |
| Community Service & Civic Engagement Initiatives | This project develops opportunities for students to engage in volunteerism, service learning, and civic engagement, fostering community impact and student growth. Estimated Duration: 57 working days |
| Commuter & Non-Traditional Student Engagement Strategy | This project develops targeted programs and resources to engage commuter and non-traditional students, supporting their success and inclusion. Estimated Duration: 50 working days |
| Diversity, Equity, & Inclusion (DEI) Initiatives | This project implements programs and campaigns to advance diversity, equity, and inclusion across the campus, creating a welcoming environment for all students. Estimated Duration: 60 working days |
| First-Generation Student Support Program | This project develops a dedicated program to support first-generation college students through mentorship, workshops, and community-building, enhancing their sense of belonging and success. Estimated Duration: 64 working days |
| Food Security & Basic Needs Program | This project establishes a program to address student food insecurity and basic needs through resource awareness, food pantry operations, and emergency support services. Estimated Duration: 50 working days |
| Global Learning & Intercultural Competence Program | This project designs a program to promote intercultural learning and global awareness through events, partnerships, and learning opportunities. Estimated Duration: 52 working days |
| Inclusive Campus Space & Resource Center Development | This project creates an identity-based resource center (e.g., LGBTQ+ Center, Multicultural Center) that fosters community, inclusion, and belonging. Estimated Duration: 62 working days |
| Leadership Development Program | This project creates a structured leadership development program for students, offering workshops, mentorship, and experiential learning opportunities. Estimated Duration: 60 working days |
| New Student Orientation Program | This project designs and delivers an engaging orientation program to support new students' transition into the institution, introducing key resources, policies, and community culture. Estimated Duration: 50 working days |
| Peer Mentoring Program Design | This project establishes a peer mentoring program to support first-year, transfer, or specific student populations with academic and social integration. Estimated Duration: 50 working days |
| Residence Life Program Development | This project enhances residence life programming to foster community, engagement, and student well-being in campus housing. Estimated Duration: 55 working days |
| Student Conduct & Judicial Affairs Process Management | This project reviews, updates, and manages the student conduct process to ensure clarity, fairness, and compliance with institutional policies. Estimated Duration: 55 working days |
| Student Crisis Response & Support Plan | This project develops procedures for responding to student crises, ensuring clear communication, timely intervention, and appropriate referrals. Estimated Duration: 52 working days |
| Student Emergency Fund Program Management | This project establishes a system for managing and distributing emergency funds to support students facing unexpected financial hardships. Estimated Duration: 35 working days |
| Student Engagement Technology Platform Implementation | This project selects, implements, and trains staff on a platform to streamline event promotion, resource sharing, and student engagement tracking. Estimated Duration: 60 working days |
| Student Housing Equity & Affordability Study | This project assesses campus housing equity and affordability through data analysis, surveys, and recommendations, aiming to inform policies that support access and inclusion. Estimated Duration: 55 working days |
| Student Organization Support & Engagement Strategy | This project establishes a framework for supporting and engaging student organizations, enhancing co-curricular involvement and leadership development. Estimated Duration: 42 working days |
| Student Satisfaction & Campus Climate Survey | This project designs, administers, and analyzes a survey to assess student satisfaction, engagement, and perceptions of campus climate. Estimated Duration: 75 working days |
| Student Staff Training & Leadership Development Framework | This project develops a structured training and leadership program for student staff, including RAs, peer mentors, and orientation leaders. Estimated Duration: 52 working days |
| Sustainability & Environmental Justice Initiatives | This project develops student-led sustainability programs and events, promoting environmental responsibility and social justice on campus. Estimated Duration: 44 working days |
| Wellness & Mental Health Programming | This project designs and delivers wellness programs that promote mental health, stress management, and holistic well-being for students. Estimated Duration: 52 working days |